Privacy Settings Explained: Deciding Who Can Access Your Board

Technology

Managing access to your project boards is a key part of keeping your work organized and secure. Whether you’re working on a private team project or something meant for wider collaboration, privacy settings let you control who can see and use your boards.

Here’s how it works:

This Kerika board settings panel showcases the intuitive privacy controls, making it easy to decide exactly who can view and collaborate on your projects. See how simple it is to manage access and ensure your team has the right level of visibility, promoting seamless and secure teamwork.

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Privacy Options:

  • Only People on the Team:This setting ensures that only the people explicitly added to the board can see or interact with it. It’s perfect for projects where confidentiality is critical, like sensitive internal workflows or restricted client projects.
  • Everyone in Account Team:Need a little more visibility without opening it up to the whole world? With this setting, all members within your account team can view the board. It’s ideal for internal projects where team-wide transparency is helpful, but control is still important.
  • Anyone with the Link:Want maximum accessibility? This option allows anyone with the board’s link to view it – even if they don’t have a Kerika account. However, keep in mind that while they can see the board, they won’t be able to make changes unless they’re explicitly added as a team member or admin.

Key Things to Know:

  • Public Boards and File Visibility:When you set a board to “Anyone with the Link,” all files attached to the board become publicly accessible. If you’re using integrations like Google Drive, this means those documents will also be open to anyone with the link.
  • Account-Specific Restrictions:If you’re using a paid Google Workspace account, Google’s policies may prevent you from setting a board to “Anyone with the Link.” This ensures compliance with organizational security protocols.

How to Adjust Privacy Settings:

  1. Open your board and go to Settings.
  2. Under the Privacy section, choose the level of access that fits your needs.
  3. Save your changes, and you’re good to go!

Conclusion:
Privacy settings give you the flexibility to manage who can see and interact with your boards, making collaboration secure and seamless. Whether you’re sharing with a small team or opening a board for public viewing, you’re in full control.